NTSC collects the information you provide at time of membership renewal and event registrations solely for the purpose of operating the Club and delivery of the Activities you participate in and electronic communication you receive. To deliver Activities you participate in and communications you receive your personal information may need to be shared with Directors of the Club and volunteers (who all agree to be bound by a code of conduct which includes protection of member information) but only as needed for the delivery of those specific Activities or communications. NTSC does not sell or use your data for any other purpose. NTSC does not itself collect or hold payment or credit card or banking information.
Activities means any Club organized event including, but not limited to, day trips, general and special socials, charter trips, training, general Membership meetings or any other activity or undertaking which can be reasonably related to a relationship established between or among Members of the Club.
- Contact persons – members can contact the Technology Director or the Secretary for questions and support regarding privacy.
- Collection: All the data we collect, and hold can be seen in your online profile when you log into the Club website (this includes your personal information at membership renewal, event registration and invoice history). Note payment information is not collected or managed by NTSC but separate PCI compliant payment provider(s).
Use: Personal data is used solely for the delivery of Club Activities and communications and to produce summary statistics of membership activity to monitor and adjust the Activities we deliver. Personal data will only be shared outside of of NTSC with verified 3rd party vendors where it is specifically required to execute functions directly related to club activities and programs; data shared will be limited only to data fields required.
o Information is only disclosed to Directors and volunteers of the Club who are subject to our volunteer code of conduct,
o For participation in a charter trip a member’s event specific registration information may need to be disclosed to the external travel provider in order for them to deliver that event but such data is also subject to a separate contract between the travel provider and the participating member
o Within your profile you may choose which information you wish to share in your profile with other members and at time of event registration you can choose if your participation in an event is visible to other members and the public or is anonymous. Within your online profile you can also choose to opt out of all electronic communications.
Retention: NTSC retains some information for a minimum of 7 years in line with our CRA taxation and audit requirements to do so.
- Access: All information you provided as a member of NTSC is accessible in your profile when you log into the Club website including all event registration and invoice information.
- Photographs: Photographs and video are taken at NTSC events and during regular programming such as lessons and used on social media and for promotional purposes; if any member would like an image of themselves removed they may contact the Marketing & Membership Director at firstname.lastname@example.org